The proof record for one extra
When a customer says "we never agreed to that", you want one screen with the whole story. Open any row in Reports and choose Proof record.
What it shows
Your business name, the customer and job, the work and why it was out of scope, any schedule impact, the current price and revision, where the extra stands right now, every price revision it has ever had with the decision made against each one, and the dates the server recorded.
Every revision, not just the current one
If you repriced the work, each earlier price is listed with whoever decided on it and when. A decision made on an earlier price is shown as exactly that, and is never presented as applying to the current price.
The dates are the server's, not yours
Sent, opened, decided, billed and paid are shown only when OuttaScope actually recorded them. A blank means the event was never recorded -- no date is ever estimated or filled in from another one.
About the name on a decision
The name shown is the name the person typed when they decided, on the link you sent. OuttaScope records what was shown and what was decided, with the time recorded automatically. It does not verify a person's identity.
What it is not
It is a record of what was captured, sent and decided. It is not an invoice, not a bill, not a receipt, and not a guarantee that you will be paid. OuttaScope does not send invoices and does not move money.
Photos
Photos are not part of this PDF -- they stay on the extra itself and on the approval page your customer saw. If you need the record and the original photos together (for a dispute, or to attach to an invoice), use Invoice bundle on the Extras screen instead: it packages the proof record with every original photo and a checksum manifest, for an extra that already has a decision recorded.
Saving, printing, or sharing it
Choose Download PDF at the top of the proof record to build the document at that moment from your records and save it to your device -- it is not stored anywhere else. Print opens your browser's ordinary print dialog on the same content. Share tries your device's native share sheet first; if that is not available, it copies a link to your clipboard instead -- but that link only opens for someone already signed into your workspace, so it is not a way to hand the record to your customer or a subcontractor. For anyone outside your workspace, download the PDF and attach or forward it yourself. Everything in the PDF is what you see on screen: the same fields, the same revisions, the same server dates, and the same plain statement that it is not an invoice.
If some characters cannot be printed
The PDF uses one built-in typeface. It covers English, French and most European alphabets, but not Japanese, Chinese, Korean or emoji. If a name or description contains a character it cannot draw, the PDF says so at the top and lists the characters, rather than quietly leaving a blank. The full text is always correct on screen and in the CSV export.
What happens next
Need the same information for many extras at once? Download the CSV from any report instead.