Approved, billed, and paid are three different things
These three words look similar and mean very different things. Mixing them up is the fastest way to think you have been paid for work you have not invoiced.
Approved
Your customer said yes to the current price. OuttaScope recorded who decided, and when. Nothing has been invoiced and no money has moved.
Ready to bill
An extra that is approved and that you have not marked billed yet. It is a to-do list for your invoicing, not an invoice. OuttaScope does not create invoices, does not send anything to your customer from this screen, and does not imply payment is coming.
Billed
You marked it billed after putting it on an invoice in your own invoicing tool. OuttaScope is recording what you told it, not checking your invoicing system.
Paid
You marked it paid after the money arrived. OuttaScope does not connect to your bank and cannot confirm a payment. This is your record of what happened, kept beside the approval that made it possible.
Why the order matters
Approval never makes something billed, and billing never makes something paid. Each step is one you take deliberately, so the Ready to bill total stays a true list of work you still need to invoice.
What happens next
Work through Ready to bill, then mark each extra billed as it goes onto an invoice.